Purchase Card Management & Reconciliation System

The PcardSystem is a unique, best in class, robust application that automates the entire process of managing and reconciling purchase card charges through the entire life cycle from order entry to order approval to merchandise ordering, to order verification and allocation of purchase card charges to appropriate cost center accounts.

With easy-to-use screens and company definable workflow and approval process, PcardSystem delivers a comprehensive, robust, secure, end-to-end solution that tracks cardholder purchases. The system supports preferred vendor punch-out capability, level-3 detail transactions data, and easy tracking and management of disputed transactions or items. It empowers cardholders to instantly and easily itemize, allocate and distribute card charges to a number of cost centers by percentage or amount.

Within the PcardSystem, the reconciled transactions are automatically grouped together to form a transaction report which is forwarded for supervisor approval, and eventually to the company’s Finance department for easy review and GL posting. With built-in powerful reporting and tracking capabilities, PcardSystem helps companies comply with SOX regulation, achieve substantial bottom-line savings and cut fewer paper checks for payment. With the receipt imaging feature users can either attach scanned images of the receipts and other supporting documents, or fax them for automatic attachment to the appropriate transaction so reviewers and auditors can view them online along with the transactions, thereby maintaining a paperless system.

PcardSystem can be used either via our on-demand subscription services or as licensed software. Either way, the PcardSystem delivers over 70 percent reduction over manual processing costs, month over month, with a rapid return on investment.

For more information about PcardSystem and Virtual Communications, Inc. please visit: www.vcominc.com